How To Manage CMS Access For External Contributors
IntermediateQuick Answer
TL;DR
Manage CMS access for external contributors (freelancers, agencies, guest writers) by creating a restricted role with minimal permissions — typically create and edit drafts only, with no publish or delete rights. Limit access to specific content types they need, use time-limited access that expires after the engagement, require 2FA for all external accounts, and revoke access immediately when the engagement ends. Consider a separate workspace or project for external contributors to isolate their access from internal content.
Key Takeaways
- Create a dedicated "external contributor" role with draft-only permissions — no publish, no delete
- Limit access to specific content types and use time-limited accounts that expire automatically
- Revoke access immediately when an engagement ends; don't wait for a scheduled review