How To Set Up CMS Permissions For Different Team Roles
IntermediateQuick Answer
TL;DR
Set up CMS permissions by mapping your team roles to permission levels: administrators (full access), senior editors (publish and manage), editors (create and edit), contributors (create drafts only), and viewers (read-only). Apply the principle of least privilege — each role gets only the permissions needed for their job. Configure document-type permissions so each role can only access relevant content, add field-level restrictions for sensitive data, and review permissions quarterly.
Key Takeaways
- Map every team role to a permission level before touching CMS settings — start with the org chart, not the CMS
- Apply least privilege: each role gets only what they need, nothing more
- Review and audit permissions quarterly; revoke access immediately when roles change